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Privacy Statement

Privacy Statement 

Effective Date: 21 May 2018

Exelsys Limited (collectively, “Exelsys” or the “Company”, “Us”, “We” and “Our”) is committed to protecting your privacy and developing technology that gives you the most powerful and safe online experience. This Statement of Privacy applies to the Exelsys website, www.exelsys.co.uk  or www.exelsys.com and governs data collection and usage. By using the Exelsys website, you consent to the data practices described in this statement. 

 

Web Sites Covered

This Privacy Statement covers the information practices of Service Platforms that link to this Privacy statement:   www.exelsys.co.uk, www.exelsys.com;   (referred to as “Exelsys’s  Web sites” or “the Company’s Web sites”).

If you have questions or concerns regarding this Statement, you should first contact us by clicking here. 

Definitions

Personal Data

For the purposes of this Website Privacy Policy, personal data is any information relating to an identified or identifiable natural person.  An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier (including IP address) or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. Personal information does not include anonymous or non-personal information (i.e., information that cannot be associated with or tracked back to a specific individual).

Usage Data

Usage Data is data collected automatically either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).

Cookies

Cookies are small pieces of data stored on a User’s device.

Data Controller

Data Controller means a person who (either alone or jointly or in common with other persons) determines the purposes for which and the manner in which any personal data are, or are to be, processed.

For the purpose of this Website Privacy Policy, we are a Data Controller of your data.

Data Processor (or Service Providers)

Data Processor (or Service Provider) means any person (other than an employee of the Data Controller) who processes the data on behalf of the Data Controller.

For the purpose of this Website Privacy Policy, we are a Data Processor of your data.

Data Subject

Data Subject is any living individual who is the subject of Personal Data.

User

The User is the individual using our Service. The User corresponds to the Data Subject, who is the subject of Personal Data.

Personal Information Collected

While using our Service, we may ask you to provide us with personally identifiable information that may include, but is not limited to:

  • Email address
  • First name and last name
  • Phone number
  • Address, Country, State, Province, ZIP/Postal code, City
  • Cookies and Usage Data

We may use your Personal Data to contact you with newsletters, marketing or promotional materials and other information that may be of interest to you for which you have provided your consent. You may opt out of receiving any, or all, of these communications from us by following the unsubscribe link or instructions provided in any email we send.

Special Categories of Data

We generally do not request you provide and do not process any special categories of Personal Data. Exelsys does not ask you to provide, and we do not knowingly collect, any special categories of Personal Data from you, such as Personal Data that reveals your racial or ethnic origin, political opinions, religious, philosophical beliefs, or trade unions membership, or the processing of data concerning your health or data concerning your sex life or sexual orientation or history of criminal convictions. 

Use of Information Collected

Exelsys collects and uses your personal information to operate the Exelsys Web site and deliver the services you have requested. Exelsys also uses your personally identifiable information to inform you of other products or services available from Exelsys and its affiliates. Exelsys may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered. If you participate, we will request certain personally identifiable information from you. Participation in these surveys is completely voluntary and you therefore have a choice whether or not to disclose this information. The requested information typically includes contact information (such as name and shipping address), and demographic information (such as zip code).

Exelsys does not sell, rent or lease its customer lists to third parties. Exelsys may, from time to time, contact you on behalf of external business partners about a particular offering that may be of interest to you. In those cases, your unique personally identifiable information (e-mail, name, address, telephone number) is not transferred to the third party. Exelsys does not share data with any other parties.

Exelsys does not use or disclose sensitive personal information, such as race, religion, or political affiliations, without your explicit consent.

Exelsys will disclose your personal information, without notice, only if required to do so by law.

Cookies and Tracking Technologies

Technologies such as cookies, beacons, tags and scripts are used by Exelsys and our partners such as Google.  These technologies are used in analyzing trends, administering the site, tracking users’ movements around the site and to gather demographic information about our user base as a whole.

We use cookies and similar tracking technologies to track the activity on our Service and hold certain information.

Cookies are files with small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Tracking technologies also used are beacons, tags, and scripts to collect and track information and to improve and analyze our Service.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

Examples of Cookies we use:

  • Session Cookies. We use Session Cookies to operate our Service.
  • Preference Cookies. We use Preference Cookies to remember your preferences and various settings.
  • Security Cookies. We use Security Cookies for security purposes.

How Long is your Data Retained?

Except as intructed by you or otherwise permitted or required by applicable law or regulatory requirements, we will endeavors to retain your personal information only for as long as we believe is necessary to fulfill the purposes for which the personal information was collected (including, for the purpose of meeting any legal, accounting, tax or other reporting requirements or obligations). We may, instead of destroying or erasing your personal information, make it anonymous such that it cannot be associated with or tracked back to you.

Log file

As is true of most web sites, we gather certain information automatically and store it in log files.  This information may include internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and/or clickstream data. We use this information to track and aggregate non-personally identifiable information. For example, Exelsys uses IP addresses to monitor the regions from which Visitors navigate the Company’s Web sites.

We do not link this automatically collected data to other information we collect about you.  We collect this information in order to improve services we offer you, to improve our services and site functionality.  

Behavioral Advertising

We do not partner with third parties to display advertising on our site.

Sharing of Information Collected

Exelsys does not share personal data collected with any other third parties. Exelsys reserves the right to disclose personal information only if required by law.

Behavioral Advertising

We do not partner with third parties to display advertising on our site.

Sharing of Information Collected

Exelsys does not share data about Exelsys Customers with any other third parties. Exelsys reserves the right to disclose personal information of the Company’s Customers if required by law or if the Company reasonably believes that disclosure is necessary to protect the Company’s rights and/or to comply with a judicial proceeding, court order, legal process or to any other third party with your prior consent to do so.

Communications Preferences

Exelsys offers Customers and their employees who are registered to use the Service and who provide contact information a means to choose how the Company uses the information provided. You may manage your receipt of marketing and non-transactional communications by clicking on the “unsubscribe” link located on the bottom of the Company’s marketing emails. Additionally, you may send a request specifying your communications preferences by clicking here. Customers cannot opt out of receiving transactional emails related to their account with Exelsys or the Service.

Data Location and Data Transfers

Any data you submit through teh website is stored in the United Kingdom. Exelsys does not transfer data to any other country outside the European Union.

Data Retention

We will retain your personal information we process on behalf of our Customers for as long as needed to provide services to our Clients. Exelsys will retain this personal information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

Changes to this Privacy Statement

We may update this privacy statement to reflect changes to our information practices. If we make any material changes we will notify you or our Client by email (sent to the e-mail address specified in your account) or by means of a notice on this Site prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.

Contacting Us

Exelsys welcomes your comments regarding this Privacy Statement. If you believe that Exelsys has not adhered to this Statement, please contact Exelsys at 21, Aylmer Parade, Aylmer Road, London N2 0AT, United Kingdom or by clicking here.. We will use commercially reasonable efforts to promptly determine and remedy the problem.